05, Advisory, Rev A, Award and mobilisation
A ready-to-use contract administration pack for contractors and subcontractors, built from your contract: draft notices, an obligations and time-bar register, an administration guide, flow-down requirements and claim workflows.
05Contract administration packs
Contract administration packs, this service: from contract award to early delivery.Fig. 1Contract administration packs against the life of a project, with the other services behind it.
Source: SUMIT services, as at October 2026. Indicative: every project differs.
Step 01
Your executed contract, your letterhead and the issues that matter most to your team.
Step 02
Every obligation, right, time bar and condition precedent, with its clause, trigger and timeframe.
Step 03
Each entry checked again against the contract text, and every time bar reviewed by a Chartered Quantity Surveyor.
Step 04
A draft letter for every notice on your letterhead, claim workflows, the deadline calendar, the administration guide and the flow-down schedule.
Step 05
A one-hour walkthrough with your team, then a window for questions.
Illustrative. The tags show what each step produces; clause references are to AS 4000-1997.
Timing depends on the matter. Contact SUMIT to discuss yours.
Drafted a start-up notice pack of 27 templates and 21 letters for a Tier 2 builder's head contract on a major regional shopping centre redevelopment, from a 1,175-item obligations register.
Prepared a 630-item rights and obligations register and correspondence templates for a rail systems network supply deed.
Drafted notice templates for all of a specialist engineering contractor's major contracts, and its contract administration guideline.
Guidance
A valid claim served one day late can be worth nothing. Australian courts consistently enforce time bars and condition-precedent notices as written. Here is why they do it, where the narrow escape routes lie, and the notice discipline that keeps entitlement alive.
Guidance
A working guide to clause 34 of AS 4000-1997: the prompt notice, the evidenced claim within 28 days, qualifying and compensable causes, apportionment of overlapping causes, the deemed EOT under clause 34.5, and why the edition and amendments in your contract matter.
Guidance
Subcontracts described as 'back-to-back' often incorporate documents the subcontractor has not seen, compress notice periods below workability and let head-contract milestones control subcontract money. The five recurring traps, and the one-page audit that catches them.
| Basis | Used for |
|---|---|
| Fixed fee | A defined scope: a claim, a payment schedule, a contract review or a contract administration pack |
Other engagement models are on the Advisory page.
Facing a notice, a claim or a payment deadline? Call Malachy on 0452 549 257.
Discuss your projectWritten by Malachy Mullin, Director. Last reviewed 13 October 2026.